Purchase Desk
Raw materials bought against the plan, not from memory.
Purchase Desk reads upcoming production plans, current stock and open orders, then drafts purchase orders for raw materials and packaging with each supplier's last rate. Goods are received against the order and the bill is matched.
- POs
- Drafted from plans
- Rates
- Per supplier
- GRN
- Against each PO
PO-2291 draft - cashew W320Last rates from suppliers
The store room stops running dry mid-shift.
Shortages are seen days ahead, from the plans themselves. Cashew, ghee, flour, boxes and labels are ordered with enough lead time for each supplier.
Festival week does not catch you short.
When the planner expects a festival rush at the counters, the extra raw material is already on order, and the outlets get their stock on time.
Buying that follows the production plan.
Plan-based POs
Material needs are worked out from recipes and plans, minus stock and open orders.
Suppliers and rates
Rate history, delivery days and payment terms for each supplier and material.
Purchase orders
Drafted automatically, sent after approval, and tracked until delivery.
Goods receipts
GRN against the PO, with quantity and quality checks at the gate.
Bill matching
Supplier bill checked against PO and GRN before it posts to accounts.
Payables
What is due to which supplier and when, ready for the accounts team.
See the shortage on Saturday, not on Tuesday morning.
The desk adds up the material each approved and draft plan will use over the coming days, compares it with what is in the store room and on order, and lists what to buy and by when.
- Material needs by date
- Reorder levels for steady items like flour and sugar
- Lead time per supplier included
- Owner approval before any PO is sent
What came in is what you paid for.
At the gate, the store keeper receives against the PO, notes short or rejected quantity, and the batch and expiry of the material. The supplier bill is matched before payment.
- Short and rejected quantity recorded
- Material batch and expiry captured
- Bill vs PO rate differences flagged
- Input GST captured for returns
About Purchase Desk
Does Purchase Desk place orders on its own?
No. It drafts purchase orders. Someone with approval rights reviews and sends each one.
Can we compare supplier rates?
Yes. Each material shows the last rates and delivery days from each supplier you have bought from.
Does it handle packaging and consumables?
Yes. Boxes, pouches, labels, gas and cleaning supplies can be planned and bought the same way as ingredients.
Works with
Shelves full before the shutter goes up.
Load your items, recipes and outlets tonight. Tomorrow the kitchen gets its sheet, the van gets its crates and every counter opens with the right stock. Your first 30 days are on us.
From
Your workshop
To
Every outlet you run
Contents
- Store POSevery counter
- Production plan5 am shift
- Recipe costsper kg, per pc
- Stock transferswith e-way bill
- Purchase ordersbefore stock runs out
- Books & GSTready for your CA
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